Data privacy statement

General information

Thank you for your interest in our website. The protection of your personal data is important to us. Below you will find information on the handling of your data which is collected when using our website. Your data will be processed in accordance with the statutory provisions on data protection. Insofar as links are made to other websites, we have neither influence nor control over the linked content and the data protection provisions effective on those sites. We recommend that you review the data privacy statements on the linked websites to determine whether and to what extent personal data is collected, processed, used or made available to third parties.

Contact Information

Responsible authority regarding data protection law

Clevis Research GmbH

Simon Fischer

Erika-Mann-Str. 53, 80636 Munich, Germany

Phone: +49-89-242 111-0

E-mail: info@clevis-research.de

Contact details of the data protection officer

PROLIANCE GmbH / www.datenschutzexperte.de

Data protection officer

Leopoldstr. 21
80802 Munich
datenschutzbeauftragter@datenschutzexperte.de

www.datenschutzexperte.de

Definitions

Our data privacy statement should be straightforward and understandable for everyone. As a rule, the data privacy statement uses the official terms of the General Data Protection Regulation (GDPR). The official definitions are explained in Art. 4 GDPR.

Processing of data by visiting our website
When you access our website, it is technically necessary for data to be transmitted to our web server via your Internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:

  • Visited domain
  • Date and time of the request
  • Page from which the file was requested
  • Access status (file transferred, file not found, etc.)
  • Web browser and operating system used
  • IP address of the requesting computer
  • Amount of data transferred

We collect the data listed in order to ensure a problem-free connection of the website and to enable a comfortable use of our website by the visitors. The log file also is used for the evaluation of system security and stability as well as for administrative purposes. The legal basis for the temporary storage of data or log files is Art. 6 Para. 1 lit. f GDPR.

General data processing on the website


Contact form and contact by e-mail

If you send us enquiries via contact form or e-mail, your details from the enquiry form or your e-mail, including the contact data provided by you there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. Under no circumstances will we pass on this data without your consent. The legal basis for processing the data is our legitimate interest in responding to your request pursuant to Art. 6 Para. 1 lit. f GDPR and, if applicable, Art. 6 Para. 1 lit. b GDPR, insofar as your request relates to the conclusion of a contract. Your data will be deleted after your request has been processed, unless there are legal obligations to retain it.

Web Analysis and Advertising Tracking


Google Analytics

Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”).  Google Analytics uses cookies. These are text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. We use Google Analytics only with activated IP anonymization. This means that the IP address of the user is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area, which excludes the possibility of a correlation with a particular person. Google Inc. based in the USA is certified for the  “Privacy Shield” US-European data protection agreement, which guarantees compliance with the data protection level applicable in the EU. Processing takes place in accordance with Art. 6 para. 1 lit. f GDPR or § 15 para. 3 Telemedia Act on the basis of our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google. The terms of use of Google Analytics and information on data protection can be accessed via the following links: http://www.google.com/analytics/terms/de.html

and at https://www.google.de/intl/de/policies/.

You may block the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and Google from processing this data by downloading and installing the browser plug-in available at URL http://tools.google.com/dlpage/gaoptout?hl=de. A click on the following link prevents Google Analytics from capturing the data by activating an opt-out cookie:

Deactivating Google Analytics

Information on the handling of user data by Google Analytics can be found in Google’s privacy policy: https://support.google.com/analytics/answer/6004245?hl=en

Google AdWords

Our website uses the Google Analytics Remarketing features in conjunction with the cross-device features of Google AdWords. This service is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
This feature allows you to link your Google Analytics Remarketing advertising target audiences to the cross-device capabilities of Google AdWords. In this way, interest-related, personalized advertising messages that have been tailored to you depending on your previous usage and surfing behavior on one device (e.g. mobile phone) can also be displayed on your other devices (e.g. Tablet or PC).
If you have given your consent, Google will link your web and app browser history to your Google account for this purpose. In this way, the same personalized advertising messages can be displayed on any device on which you sign in with your Google account.
Google Analytics uses Google-authenticated user IDs, which are temporarily linked to our Google Analytics data, to help Google Analytics define and create target audiences for cross-device advertising.
You can permanently opt out of cross-device remarketing/targeting by opting out of personalized advertising in your Google account by following this link: https://www.google.com/settings/ads/onweb/

The data collected in your Google account is only collected on the basis of your consent, which you can give or revoke via Google (Art. 6 para. 1 lit. a GDPR). The data collection processes that are not consolidated in your Google Account (e.g. because you do not have a Google Account or have objected to the consolidation) are based on Art. 6 para. 1 lit. f GDPR. The legitimate interest arises from the fact that the website operator has an interest in the anonymous analysis of website visitors for advertising purposes.
Further information and the data protection regulations can be found in Google’s data protection declaration at: https://www.google.com/policies/technologies/ads/

Our website uses cookies which are stored on your device by the browser and which contain certain settings for the use of the website (e.g. the current session). Cookies are used to make our website more user-friendly, effective and secure. Cookies are small text files that are stored on your computer by your browser. Most of the cookies we use are session cookies, which are automatically deleted when you close your browser. Other cookies remain stored on your end device until you delete them or the storage period expires. These cookies enable us to recognize your browser on your next visit. In some cases, cookies are used to simplify website processes by saving settings (e.g., to keep already selected options available). If individual cookies that we have implemented also process personal data, the processing is carried out in accordance with Art. 6 Para. 1 lit. b GDPR either to implement the contract or in accordance with Art. 6 Para. 1 lit. f GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective arrangement of the page visit. You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, accept cookies for certain cases or generally exclude them and activate the automatic deletion of cookies when closing the browser. The cookie settings can be administered under the following links for the respective browsers.

Firefox: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen

Internet Explorer: http://windows.microsoft.com/de-DE/windows-vista/Block-or-allow-cookies

Chrome: http://support.google.com/chrome/bin/answer.py?hl=de&hlrm=en&answer=95647

Safari: https://support.apple.com/kb/ph21411?locale=de_DE

Opera: https://support.apple.com/kb/ph21411?locale=de_DE

You can also manage the cookies of many companies and functions that are used for advertising individually. To do this, use the appropriate user tools, available at https://www.aboutads.info/choices/ or http://www.youronlinechoices.com/uk/your-ad-choices. Most browsers also offer a  “do not track” function, with which you can indicate that you do not want to be “tracked” by websites. When this feature is enabled, your browser will tell ad networks, websites, and applications that you do not want to be tracked for behavior-based advertising or similar purposes. For information and instructions on how to edit this feature, please refer to the following pages.

Google Chrome: https://support.google.com/chrome/answer/2790761?co=GENIE.Platform%3DDesktop&hl=de

Mozilla Firefox: https://www.mozilla.org/de/firefox/dnt/

Internet Explorer: https://support.microsoft.com/de-de/help/17288/windows-internet-explorer-11-use-do-not-track

Opera: http://help.opera.com/Windows/12.10/de/notrack.html

Safari: https://support.apple.com/kb/PH21416?locale=de_DE

In addition, you can prevent the loading of scripts by default. NoScript allows the execution of JavaScripts, Java and other plugins only on trusted domains of your choice. Information and instructions on how to edit this function can be obtained from your browser’s provider (e.g. for Mozilla Firefox at: https://addons.mozilla.org/de/firefox/addon/noscript/). Please note that if you disable cookies, the functionality of this website may be restricted.

Data Transfer and Receiver

We will not transfer your personal data to third parties unless – we have explicitly indicated this in the description of the data processing in question. – you have given your express consent pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR, – the disclosure pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR is necessary to assert, exercise or defend legal claims and there is no reason to believe that you have an overriding legitimate interest in the non-disclosure of your data, – in the event that the disclosure pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR is not necessary for the purpose of Art. 6 para. 1 sentence 1 lit. f GDPR. 6 para. 1 sentence 1 lit. c GDPR there is a legal obligation and – insofar as this is necessary pursuant to Art. 6 para. 1 sentence 1 lit. b GDPR for the execution of contractual relationships with you. Furthermore, we use external service providers for the processing of our services, all of whom we have carefully selected and commissioned in writing. These are strictly bound by our instructions and are monitored by us on a regular basis. If necessary, we have concluded contract processing agreements with them pursuant to Art. 28 GDPR. These are service providers for web hosting, sending e-mails, maintenance and servicing of our IT systems, etc. The service providers will not pass this data on to third parties.

Duration of storage of personal data

The duration of the storage of personal data is determined by the relevant statutory retention periods (e.g. from commercial law and tax law). After expiry of the respective period, the corresponding data is routinely deleted. If data is required for contract fulfillment or contract initiation or if we have a justified interest in further storage, the data will be deleted if they are no longer required for these purposes or if you make use of your right of revocation or objection.

Rights of affected parties

Your rights. Below you will find information on the rights of affected parties which the applicable data protection law grants you vis-à-vis the person responsible with regard to the processing of your personal data: The right, pursuant to Art. 15 GDPR, to request information about your personal data that we have processed. In particular, you may request information about the purposes of the processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right of rectification, deletion, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected from us, as well as the existence of an automated decision making process including profiling and, if applicable, specific information on its details.

The right, pursuant to Art. 16 GDPR, to immediately request the correction of incorrect or incomplete personal data stored by us. The right, pursuant to Art. 17 GDPR, to demand the deletion of your personal data stored with us, unless processing is necessary for the exercise of the right to freedom of expression and information, for the fulfillment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims. The right, pursuant to Art. 18 GDPR, to demand the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you refuse its deletion and we no longer need the data, but you need it for the assertion, exercise or defense of legal claims or you have lodged an objection against the processing pursuant to Art. 21 GDPR. The right, pursuant to Art. 20 GDPR, to receive your personal data, which you have provided to us, in a structured, common and machine-readable format or to demand the transfer of your personal data to another responsible person. The right to complain to a supervisory authority pursuant to Art. 77 GDPR. As a rule, you can contact the supervisory authority of the federal state in which our registered office is located or, if applicable, your usual place of residence or workplace. Right to revoke consent granted pursuant to Art. 7 (3) GDPR: You have the right to revoke your consent to the processing of data which can be rescinded with future effect at any time. In the event of revocation, we will immediately delete the data concerned, unless further processing can be supported on a legal basis for processing without consent. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent up to the revocation;

Right of objection

If your personal data is processed by us on the basis of legitimate interests pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right pursuant to Art. 21 GDPR to object to the processing of your personal data if this is done for reasons arising from your particular situation. If the objection is directed against the processing of personal data for the purpose of direct marketing, you have a general right of objection without the requirement to state a particular situation. If you wish to exercise your right of revocation or objection, simply send an e-mail to info@clevis-research.de.

Web form for sending applications

When you submit an application via our web form, we collect personal data. This includes in particular your contact data (such as first name, surname, name extensions, private address, (mobile) telephone number, e-mail address) as well as other data provided by you regarding your career (e.g. curriculum vitae, qualifications and degrees, professional experience) and your person (e.g. cover letter, personal interests). This may also include special categories of personal data (e.g. information about a severe disability). As a rule, your personal data is collected directly from you as part of the application process and encrypted during electronic transmission. The data comes from the application form to be completed online and from the uploaded files.
The data processing serves to initiate an employment relationship. The primary legal basis for this is Art. 6 Para. 1 b GDPR in conjunction with § 26 Para. 1 Federal Data Protection Act In addition, consent pursuant to Art. 6 Para. 1 lit. a, 7 GDPR in conjunction with § 26 Para. 2 Federal Data Protection Act. If the processing of your data is based on your consent, you have the right at any time to revoke your consent with effect for the future.
Within our company, only the persons and positions (e.g. human resources) have access to your personal data, which they must have in order to carry out the application process or to fulfill our legal obligations. If necessary, your applications will be forwarded to the responsible person for checking. Under no circumstances will your personal data be passed on to third parties without authorization.
Your data relating to an application for a specific job advertisement will be stored and processed by us during the ongoing application process. After completion of the application process (e.g. in the form of an acceptance or rejection), the application transaction including all personal data is deleted from the system six months after completion of the application process. If your application is accepted, we reserve the right to keep the application longer if the date of entry is more than six months in the future.

Adaptation and status of the data privacy statement


Changes to our privacy policy

We reserve the right to adapt or update this data privacy statement if necessary in compliance with the applicable data protection regulations.  In this way, we can adapt it to the current legal requirements and take account of changes to our services, e.g. the introduction of new services. The most current version applies to your browsing session.

Date of this data privacy statement May 25, 2018